Coronavirus: vial with pipette in laboratory

Information for Providers and Clinical Staff

Columbia University Irving Medical Center offers the following guidance and resources to help our clinical staff respond to COVID-19.  Our top priority is to provide the best possible care for our patients while ensuring the safety of our clinical staff who are on the front lines.

If you have questions about the screening or management of a patient, please contact Shunichi (Nick) Homma, MD, CMO ColumbiaDoctors, at sh23@cumc.columbia.edu. For all other questions, please email covid19questions@cumc.columbia.edu.

NYP Coronavirus Daily Briefing

Dr. Forese and members of leadership share up-to-date information about NYP's response to COVID-19, our care for patients, and commitment to the safety of our workforce across NewYork-Presbyterian, ColumbiaDoctors, and Weill Cornell Medicine.

Watch the videos (login required)

Screening Patients

Please see the attached Interim NYP Laboratory COVID-19 (SARS-CoV-2) Testing Document for testing in NYP labs. The COVID-19 Ambulatory Testing and Management Guidelines outline general management strategies and appropriate testing strategies (and supplements the ambulatory protocol) for outpatients at any Columbia, NYP or WCM practice using labs outside of NYP.

Patient screening prior to an appointment

When scheduling an appointment, staff should ask all patients if they have been in contact with anyone with a confirmed COVID-19 infection and about any other factors that relate to COVID risk such as age, COPD, cardiac disease, cancer, or immunocompromising condition. Please note that we expect this screening criteria may change over time.

If the patient answers yes to exposure, the call should be referred to a clinician who can obtain more details on symptoms and other existing risk factors. If the patient answers yes to exposure and other risk factors and is also experiencing mild symptoms (fever, cough, or shortness of breath), the clinician should contact IP&C for further instructions

If the clinical illness (described) warrants an in-person evaluation, the clinician should refer to the closest Emergency Department (ED) and instruct the patient to wear a surgical mask if possible and avoid public transit. The clinician should also alert the ED.

If the patient does not have symptoms, visits should be scheduled for more than 14 days after last exposure. Patients should be instructed to call back if they develop symptoms (fever, cough, shortness of breath).

Patient screening after arriving for an appointment

All patients should be screened for fever, cough, or rash.  If the patient has none of these symptoms, proceed with routine registration.

  • If the patient acknowledges fever, cough, and/or rash, provide the patient and anyone accompanying the patient with a surgical mask and instruct them to wash their hands. The patient should be relocated to a single room with the door closed as soon as possible. Note: fever and rash without respiratory symptoms is not suggestive of COVID-19; screening for rash in addition to these symptoms identifies and helps prevent transmission of measles, chickenpox and other infectious diseases.
  • If the patient acknowledges fever or cough or shortness of breath, the patient should be asked about exposure to someone with confirmed or suspected COVID-19. If no exposure occured, it is recommended to keep the patient separated from other patients or in a closed door room.
  • If the patient reports exposure to a known or suspected case, relocate the patient and anyone accompanying the patient to an exam room with a closed door and notify clinical staff. If a negative pressure room is available, it should be used.

Clinicians should follow the Revised Guidelines for Patient Placement and Use of Personal Protective Equipment for Patients with Confirmed or Suspected COVID-19. Please also see Recommendations for Conservation of N95 Respirators.

The clinician(s) should then follow the testing criteria in the Interim NYP Laboratory COVID-19 Testing document and in the COVID-19 Ambulatory Testing and Management Protocol.

Patients with severe respiratory illnesses

Patients who did not have contact with COVID-19 patients but require hospitalization for severe respiratory illnesses such as pneumonia or acute respiratory distress should also be tested for COVID-19.

Patients scheduled for aerosol-generating procedures or surgery

ALL patients scheduled for aerosol-generating procedures including surgery or other procedures should be tested for COVID-19. This will allow identification of asymptomatic or mildly symptomatic patients and may help to prevent transmission to other patients and healthcare personnel. For procedures and more information, see Interim COVID-19 Testing Guidelines for Surgical and Other Pre-Procedural Patients at NYP.

Patients who are pregnant or nursing

For additional guidance regarding suspected or confirmed COVID-19 patients who are pregnant or nursing, please see Interim Guidelines for Suspect and Confirmed COVID-19 for Obstetrics (Antepartum, Labor & Delivery, Post-partum, and Ambulatory Care), Neonatal ICUs, and Well-Baby Nurseries

Testing Patients for COVID-19

Notice

Effective Monday, April 6, 2020, due to increasing community transmission of COVID-19 and improved availability of sample collection kits and testing capacity, ALL patients scheduled for aerosol-generating procedures including surgery or other procedures should be tested for COVID-19. This will allow identification of asymptomatic or mildly symptomatic patients and may help to prevent transmission to other patients and healthcare personnel. For procedures and more information, see Interim COVID-19 Testing Guidelines for Surgical and Other Pre-Procedural Patients at NYP.

Testing

Please see the attached Interim NYP Laboratory COVID-19 (SARS-CoV-2) Testing Document and the COVID-19 Ambulatory Testing and Management Protocol.

The COVID-19 Exposure and Quarantine FAQ provides commonly asked questions about caring for suspected or confirmed COVID-19 patients.

Airway Management

The NYP Guidelines for Airway Management of Suspected or Confirmed COVID-19 Patients outlines the directions and inventory for the PPE kit as well as provides guidance for airway management including personnel, pre-intubation, intubation, post-intubation, extubation, transportation and CPR. 

For additional guidance on airway management, please see NYP Guidelines for Respiratory Support of Suspected or Confirmed COVID-19 Patient: Non-invasive Ventilation, High Flow Nasal Cannula Oxygen, Invasive Ventilation and Patients with Tracheostomies and NYP Process for Using Intubation Bags for Suspected or Confirmed COVID-19 Patients.

Additional Guidance

For additional guidance regarding suspected or confirmed COVID-19 patients who are pregnant or nursing, please see Interim Guidelines for Suspect and Confirmed COVID-19 for Obstetrics (Antepartum, Labor & Delivery, Post-partum, and Ambulatory Care), Neonatal ICUs, and Well-Baby Nurseries

If a patient comes in with suspected COVID-19 or a positive case, please enter the event in SafetyZone.

Providing Care for Patients

Fever and Cough Clinic

As of March 23rd, our provider community can refer patients who are experiencing symptoms of COVID-19 (fever, nasal congestion, sore throat, and cough) to a new Fever and Cough Clinic, located at the ColumbiaDoctors Primary Care Nurse Practitioner Group office in Washington Heights.

Providers at the clinic will follow current COVID-19 testing guidelines and have the capacity to test for COVID-19.  Current guidelines limit COVID-19 testing to patients whom clinic providers determine are in need of hospitalization, however, the guidelines may change in the days ahead allowing for broader testing. Testing will be ordered in Epic, and specimens will be tested at CUIMC labs.

Please see the attached letter for more information, including how to refer a patient.

Protecting Health Care Personnel

Providers and other members of the health care team can take several measures to minimize exposure to the virus that causes COVID-19, including setting up triage mechanisms to identify patients at risk for the illness. 

Testing for CUIMC Faculty and Staff

​NYP, in collaboration with Columbia University Irving Medical Center and Weill Cornell Medicine, are expanding testing for COVID-19. Up to now, diagnostic PCR/nasopharyngeal (nose) swab testing for COVID-19 has been available to staff members showing symptoms of COVID-19, including mild symptoms. Beginning Monday, May 4, and expanding over the next few weeks, NYP will begin offering the diagnostic PCR/nasopharyngeal (nose) swab test to NYP, Columbia, and Weill Cornell health care personnel (HCP) who are symptom-free and have been in contact with someone with confirmed COVID-19 or with symptoms of COVID-19, either at work or at home. The PCR test detects the SARS-CoV-2 virus, which causes COVID-19.
 
NYP will be offering the PCR swab to a wider group of HCP to further help protect our team members and patients. HCP who test positive, even with no symptoms, will be asked to stay at home and will be advised on when to report back to work. Please note that this testing is not recommended for symptom-free HCP who have not been in contact with someone with COVID-19 at work or at home.

How to Access Testing 

If you are experiencing symptoms, call Workforce Health and Safety at 646-697-9470, where you will be directed to a clinician who will evaluate your symptoms. At this time, PCR testing for symptom-free HCP will be available one-time only unless the HCP begins to show symptoms of COVID-19. At the time of appointment scheduling, it is important for HCP to indicate that they are requesting PCR testing for symptom-free employees. HCPs presenting to testing sites for their appointment should practice social distancing and wear a protective mask. HCP who test positive for the virus will be advised to stay home and isolate for seven days from the date of the test (not the date of the results). Results can take from 24-48 hours or longer to turn around. Testing will be available by appointment only at six testing sites:

  • Manhattan:
    • NYP/Columbia – Tent at Broadway and 167th Street, outside the Milstein Adult Emergency Department entrance
    • NYP/Weill Cornell – Tent at 70th Street and York Avenue
  • Brooklyn: NYP Brooklyn Methodist, Sleep Center, 501 6th Street, Brooklyn, NY 11215
  • Queens: NYP Queens Ambulatory Care Center parking lot, 182-19 Horace Harding Expressway, Fresh Meadows, NY 11365
  • Westchester:
    • NYP Hudson Valley: 1985 Crompond Road, Cortlandt Manor, NY 10567
    • NYP Lawrence Hospital – 685 White Plains Road, Eastchester, NY 10709

Serologic Testing

Serologic (blood) testing for antibodies to the SARS-CoV-2 virus, which causes COVID-19, will expand today, May 14, for all Columbia, NYP, and Weill Cornell health care personnel (HCP) who would like to be tested. Previously, testing was offered only to HCP who were symptom-free for more than 14 days after a confirmed positive COVID-19 test or after a COVID-19-like illness.

The serology test is being offered to help HCP understand if they were infected by SARS-CoV-2 but may or may not have had symptoms. Additionally, testing will also contribute to the medical community’s overall knowledge of COVID-19.

If HCP have had recent symptoms, we recommend waiting at least 14 days after symptoms have subsided to be tested, because it can take three to four weeks after symptoms start for the body to make antibodies. Serologic testing is not recommended for HCP currently experiencing symptoms of COVID-19, including fever, cough, shortness of breath, sore throat, chills (with repeated shaking), headache, muscle or body aches, diarrhea, or new loss of taste or smell. HCP with symptoms should get the PCR/nasopharyngeal (nose) swab test being offered at NYP testing sites.

How to Access the New Serologic Test

HCP who would like to be tested should call the Workforce Health and Safety COVID hotline at 646-697-9470 to arrange an appointment for testing; no virtual visit will be required before serology testing. Tests will be available only by appointment through the Workforce Health and Safety Hotline, and appointment slots are subject to availability at each NYP location. At this time, serologic testing for symptom-free HCP will be available only once.

When scheduling an appointment, it is important for HCP to indicate that they are requesting serologic testing for employees. As always, HCP presenting to testing sites for their appointment should practice social distancing and wear a protective mask. Generally, results will be available within three to five days but may take longer depending on testing capacity.

Please note a positive serology test does not mean that a person is immune and protected from getting re-infected with SARS-CoV-2. We still have much to learn about how long antibodies against SARS-CoV-2 can be found in the blood after infection.

Masks and PPE

All providers who are collecting specimens for SARS-CoV-2 testing should wear fit-tested N95 respirators, along with gloves, gowns, and goggles or face shields. Please see these Recommendations for Conservation of N95 Respirators. Until further notice, all members of our workforce will receive a surgical mask that they must wear continuously throughout their entire shift, at all times while around others, in order to protect themselves, their coworkers, and our patients. We will provide one N95 respirator for all patient-facing faculty and staff. For more information, see CUIMC’s Updated Mask Policy for Patient-Facing Staff (March 30).

Governor Cuomo has signed an executive order requiring “…any employees who are present in the workplace shall be provided and shall wear face coverings when in direct contact with customers or members of the public” as of April 15.

Previous CUIMC mask mandates may not have impacted certain groups of faculty and staff. In light of this new executive order, all staff will be supplied with face masks and will be required to wear them whenever they are in direct contact with others. To request and pick up masks, contact the following:

Please note that while we do have a sufficient supply of surgical masks, all should preserve and reuse them until they are damaged, soiled or wet. Additional masks requests should be submitted to those listed above as needed.

Please see MAD (Mask-Associated Dermatitis) for helpful guidelines from the nursing Qquality and wound ware teams for protection against mask-associated dermatitis and pressure injuries.

Clinicians should follow the Revised Guidelines for Patient Placement and Use of Personal Protective Equipment for Patients with Confirmed or Suspected COVID-19 and the NYP Guidelines for Airway Management of Suspected or Confirmed COVID-19 Patients.

Transport and Patient Care

Recommendations regarding transport of patients are available in the Interim Guidance for Transport of COVID-19-positive or COVID-19-suspected Patients between Units or to Necessary Procedures.

The COVID-19 Exposure and Quarantine FAQ provides commonly asked questions about caring for suspected or confirmed COVID-19 patients.

Please see Infection Prevention & Control Strategy for Outpatient Clinics and Practices for screening procedures and steps to take following a confirmed case of COVID-19. 

Free Virtual Urgent Care for CUIMC Employees

All CUIMC employees are now eligible for free virtual urgent care visits with CUIMC and Weill Cornell emergency department physicians via NYPOnDemand. The NYPOnDemand app can be downloaded by visiting the NewYork-Presbyterian website.   

What to do if You Have Symptoms

If you have symptoms (cough, fever, shortness of breath, sore throat, chills, loss of taste or smell), stay home. For up-to-date guidance, see Health care Personnel (HCP) with COVID-19 Exposures or COVID-19–Like Illness

  • If your symptoms are mild, you do not need to seek medical care.
  • If you are a member of a higher risk group or your symptoms are severe, such as difficulty breathing, contact your primary care provider (PCP). 
  • If you are not a member of a higher risk group and your symptoms worsen after three or four days, contact your PCP. In about 80% of cases, symptoms resolve by themselves with supportive care (including rest, fluids, and taking fever reducing medications such as Tylenol or ibuprofen). Stay at home for at least ten days after your symptoms first start and at least three days after you no longer have a fever (without the need to use fever-reducing medications), whichever is longer. 

Contacting Workforce Health and Safety

All health care workers who were exposed to a patient or staff member under investigation or positive for COVID-19 in an NYP facility and who develop a fever, cough, or shortness of breath must call the Workforce Health and Safety (WHS) hotline: 7 days a week, 6:00 a.m.- 11:00 p.m., Phone: 646-697-9470.   

All health care workers who were contacted by DOH because of a confirmed community exposure or believe they may have exposed to someone outside of NYP with COVID-19 must call the Workforce Health and Safety hotline: 7 days a week, 6:00 a.m.- 11:00 p.m., Phone: 646-697-9470.   

A Workforce Health & Safety provider will contact the Department of Health as required on behalf of staff members and staff will be provided with instructions and guided through the process by WHS.

If you need immediate medical attention, please call your local ED, identify that you have had contact with a COVID-19 positive patient and they will ensure that you and all staff have proper personal protective equipment to prevent potential transmission.

If you test positive for COVID-19 at an outside provider or testing facility or you have been in close contact with a symptomatic and laboratory confirmed individual:

  • Immediately contact either of the following:
    • Workforce Health & Safety (646-697-9470)
    • The Department of Infection Prevention & Control (212-305-7025).
  • And notify your chair, division chief, or department administrator, who must contact either of the following:
    • Rudi Odeh-Ramadan, PharmD
      Interim Vice Dean of Administration, VP&S
      212.882.1519
    • Roe Long
      Chief Operating Officer, Columbia Doctors
      212.305.3155

If you have had exposure to COVID-19 in the community or workplace but are symptom free, notify your supervisor and WH&S. You can continue to work but will be required to wear a mask and closely monitor your symptoms including taking your temperature twice per day. If you become symptomatic, again notify your supervisor and stay home.

An employee who tests positive for COVID-19 or is placed off duty because of a confirmed exposure to COVID -19 must obtain clearance from the Workforce Health and Safety hotline: 7 days a week, 6:00 a.m.- 11:00 p.m., Phone: 646-697-9470.  Staff will be screened by phone for symptoms and if no symptoms are present, staff will be directed to go in person to their local WHS to be cleared for work.

Coping with Grief

It is important to know there are ways to cope with grief and to support those who are grieving for personal loss and loss of loved ones. This guide provides information and resources to help in the grieving process. For additional wellness resources, see CopeColumbia and Narrative Medicine below.

Temporary Living Accommodations for Medical Personnel

In an effort to provide NYPH Medical Personnel a comfortable and local accommodation near the hospital, Bard Hall at CUIMC will have rooms available for you to reserve during your clinical rotations.  

Accommodations at Bard Hall include:  single room occupancy with a twin bed, desk, chair, and dresser drawers. Each floor shares a community use restroom and shower facility.  In addition, a community laundry room is available in the building for your use (which is operated by utilizing a laundry card with funds added to the account). 

If you are interested in reserving a room in Bard Hall, please complete this form. You will be notified of your accommodation and check-in details via your email.   

Appreciation Meals for Staff

NewYork-Presbyterian, together with members of the community, will offer free meals to all employees working on campus through June 30th. This is inclusive of NYP employees, Columbia University medical employees,  Service Corp., temporary agency staff, and all other members of the care team.

We ask that departments designate 2-4 employees who can come to the Milstein Second Floor Atrium or The MSCH Lobby to retrieve meals for their unit/department. To promote social distancing, employees should not be picking up meals individually.  

If due to special circumstances you will find it difficult to pick up NYP will do their best to accommodate deliveries on a limited basis. In those cases, please call Bob Ashe (914-715-9454) or Michael Taylor (718-775-0867) to schedule a delivery.

Pick Up Hours:

·         Breakfast: 6:30 A.M.—9 A.M.

·         Lunch: 11:00 A.M.—1:30 P.M.

·         Dinner: 5:30 P.M. —8 P.M.

·         Overnight: Grab and go boxes available for pick up at both locations.

If you have any questions please reach out to the Food & Nutrition Team.

Travel Guidelines for Providers and Clinical Staff

For up-to-date information regarding travel restrictions, please see Travel Restrictions by Affiliate Type.

During the current outbreak of COVID-19, it is important that we do everything to help our patients, including protecting the health and optimizing the availability of our critically needed clinicians and staff who must stand ready for our patients. Columbia University Irving Medical Center has instituted the above travel restrictions, with special consideration for all clinical faculty and clinical staff. That includes all personnel who are essential to our ability to provide patient care, including nurses and technicians, pharmacists, radiology staff, clinical lab personnel, IT personnel involved in Epic; front desk staff, cleaning staff, and others. If you are not sure whether your position is included in this category, please check with your supervisor.

All non-clinical faculty and staff must follow Columbia University policies regarding travel.

CopeColumbia

The COVID-19 pandemic represents an unprecedented and uniquely trying time for our community, particularly for providers on the front lines.

In response, the Department of Psychiatry has partnered with ColumbiaDoctors and NewYork-Presbyterian in developing CopeColumbia, which provides information and resources for the CUIMC community, including counseling sessions, peer support groups, guided meditations, suggested reading, and other resources for managing stress, fear and anxiety.

To access these resources, please visit CopeColumbia. For any questions about CopeColumbia, or if you have any unmet needs, please email CopeColumbia@cumc.columbia.edu

Narrative Medicine

The Department of Medical Humanities and Ethics and its Division of Narrative Medicine is responding to CUIMC’s urgent needs for connection, stress-reduction, and remedy for isolation in the face COVID-19 and challenges to our health and safety. 

Narrative Medicine provides critical resources in response to the COVID crisis. Through Columbia Narrative Medicine, Columbia faculty, trainees, and staff can:

  • Sign up for a private, small-group seminar with those you work with (Naturally Occurring Work Groups, or NOW groups) to meet with a trained facilitator for regularly-occurring narrative sessions.
     
  • Join hour-long Zoom sessions with persons across the globe uniting for creative and reflective work. Through a blog discussion board, participants post their creative work and respond to one another’s postings.
     
  • Listen in to Creative Director novelist Nellie Hermann reading aloud a short story each day.
     
  • Join the NM Book Club, currently reading Albert Camus’s The Plague (about 7 pages per day).
     
  • Use NM’s web resources of literary texts and visual images for reflection and solace and pleasure on your own time. We invite you to join us in all these projects at www.narrativemedicine.blog

We encourage you to write directly to Rita Charon, chair of Medical Humanities and Ethics, at rac5@columbia.edu with questions and requests.

Human Resources Policies

For up-to-date human resources information and resources, see this document covering Frequently Asked HR Questions Regarding COVID-19. This Human Resources Policy Guidance builds on pertinent Columbia University Human Resources policies and will generally pertain to all full-time and part-time employees (Faculty and Staff – Officers and Support Staff). Other employee groups will be reviewed on a case-by-case basis. For unionized employees, please contact Labor Relations for additional guidance. The Guidelines for CUIMC Faculty who Support the Clinical Mission contains information on underlying medical conditions and procedures clinical staff should take if exposed to COVID-19. Please see the COVID-19 Temporary Leave Policy for up-to-date guidance on pay continuity, paid emergency absence, and childcare resources for University employees. 

Updates will be provided as needed.

Return to Work

The COVID-19 pandemic has created fundamental changes in the workplace. Although we would prefer to go back to business as usual, some of the changes brought on by the crisis may become permanent and require long-term adjustment. Once you have returned to the workplace, CUIMC HR will continue to support and assist you with this transition. See Return to Work for Staff for resources that will help you with the transition back to work, such as workplace safety and benefits including child care. Managers, see Return to Work for Managers.

Essential Personnel

During an emergency, Essential Personnel provide services that relate directly to the health, safety, and welfare of the University, ensure continuity of key operations, and maintain and protect University properties.

  1. Each School and Department is responsible for final determinations as to which of its personnel are Essential. Essential Personnel are generally defined as the Faculty and Staff who are required to report to their designated work location, to ensure the operation of essential functions or departments during an emergency or when the University has suspended operations.
  2. There are some individuals who may be required to perform essential services remotely and those individuals will be identified in advance and notified by their managers.
  3. If unable to report to work, appropriate leave time—Vacation or Personal Days—must be taken. If leave time is not available, pay is not provided. Exceptions to this guidance must be approved by the Senior Business Officer (SBO) of the School or Department.
  4. Essential Personnel are expected to work in emergency situations unless they are specifically excused by their departments.  Failure to report to work as directed may result in disciplinary action up to and including termination.

Telecommuting and Alternate Work Schedules

CUIMC is committed to maintaining its mission of patient care, research and education during this time of uncertainty. As with all health care and research institutions, much of our work must be performed on-site by our dedicated faculty and staff.

For the most up-to-date information regarding telecommuting accommodations for clinical, non-clinical, and research faculty and staff, please see CUIMC’s Remote Work Guidelines and Tips.

Self-Isolation Guidance

If you’re unsure whether you need to self-isolate, see this resource. If you have confirmed the need to self-isolate, see How to Self-Isolate. If an employee has been advised by the Department of Health, their personal physician or the University to self-isolate, the following steps should be taken: 

  • Employee should stay home (not go to work, events, or other social gatherings).
  • Employee should immediately contact their manager and local Human Resources officer. The local HR officer should immediately notify CUHR Leave Management. 
  • Employee should contact their primary care provider to let them know that they are self-isolating.
  • Employee should monitor their temperature twice a day.
  • If Employee experiences fever, cough and difficulty breathing, they should contact their primary care provider immediately. 
  • If Employee lives with others, they should not spend time in shared living spaces and should limit contact. The sharing of household items (drinking glasses, towels, eating utensils, bedding, etc.) should be avoided.
  • Employee should arrange for food to be delivered via friends, grocery delivery services, etc.
  • High touch surfaces (e.g. doorknobs, telephones, remote controls, and bathroom surfaces) should be cleaned often with a standard household disinfectant such as Clorox® wipes.
  • Employee is expected to work remotely, if able, and asked to stay in daily contact with their manager and local HR. 
  • Information regarding their self-isolation is confidential and should only be shared on a need-to-know basis.
  • Local HR should provide EAP benefit information to remind employee about the availability of this resource.

Please visit Columbia University's webpage for coronavirus information and up-to-date guidelines.

Hiring Freeze

Effective March 24, Columbia University instituted a hiring freeze for the remainder of FY2020, and we expect the freeze may be extended in FY2021.

Effective immediately all academic and administrative hiring across all schools and departments at CUIMC will require that a proposal from the hiring unit (department, center, or institute) first be endorsed in writing by the director of that unit, then be endorsed by the school’s dean, and then be forwarded to CUIMC for central review.

Central review will be required for new positions and before filling existing vacant positions, unless the exceptions from central review outlined below apply. In addition, promotions and position upgrades that result in an increase in salary for officers of administration and support staff must follow this new process.

Exceptions for Central Review to be reviewed by CUIMC

  • Re-filling of roles deemed by the school to be essential onsite employees
  • CUIMC hires deemed essential for its clinical mission
  • Accepted, written offers prior to March 24, 2020
  • Temporary workers approved by the school, institute or administrative unit and contracted for under two months duration
  • Casual workers approved by the school institute, or administrative unit

Only requests that are approved by this process and by the Office of the Chief Executive of CUIMC will be forwarded to the central university for consideration. Click here to access the form.

NOTE: THIS GUIDANCE MAY BE MODIFIED AS CIRCUMSTANCES RELATING TO COVID-19 CHANGE

Reference

Redeployment

As the COVID-19 crisis challenges our health system and the resources of our partner, NewYork-Presbyterian Health System, there is an acute need for the skills of CUIMC faculty and staff. Already, so many people have stepped up, volunteered, and gone above and beyond their regular roles to provide assistance in new roles to which they have been redeployed. We recognize that a small percentage may not be able to respond in the same way because of health or other issues. 

Consistent with Columbia University policies, CUIMC is expecting all faculty and staff to be available for redeployment during the current Coronavirus pandemic unless they have a health condition or other valid reason why they cannot. These redeployments will be within the staff/faculty member’s existing skillset or will offer necessary training after consultation with the faculty’s or staff’s school or department. Appropriate protection and any necessary training will be provided for those redeployed to clinical settings.

If you feel that your personal circumstances inhibit your ability to provide assistance outside of your regular role, a process is in place for you to request a leave or an accommodation.

If you feel you need to request a leave, the following documentation is required:

  1. Written request by the employee that includes details of why the leave is needed
  2. Medical documentation provided by a certified treatment provider applicable to the leave being sought and consistent with the type of health condition that is being treated. More information is available here.
  3. If the leave request relates to caring for a family member who is ill, please complete form WH380-F.
  4. For leaves that are not medically related (such as child care issues when no illness is involved), a description of the need must include the duration and specify the alternative arrangements that have been explored, including why those alternative arrangements are not viable. Documentation may be required.

If you feel you need to request an accommodation:

  1. Written request by the employee requesting an accommodation along with the Accommodation Request Form and a Disability Release Form permitting your treatment provider to release information.
  2. Medical documentation must be provided by a certified treatment provider applicable to the accommodation request being sought and consistent with the type of health condition that is being treated.

All requests for accommodations and leaves will be reviewed by the University’s Leave Management Office, which protects the confidentiality of the information submitted.

Visit the University’s Leave Management website for more information about leaves and accommodations.

For questions related to faculty and officers of research  pertinent to the above information, please contact Dr. Anne Taylor at alt2127@cumc.columbia.edu or D. Ryce at dxr2101@cumc.columbia.edu. For staff-related questions please contact Bill Innes at: wli2101@cumc.columbia.edu.

Campus Status

Rapidly changing circumstances related to the ongoing COVID-19 pandemic require additional measures to slow the spread of the virus while maintaining basic operations to support the medical center.

Facilities management has increased cleaning and disinfecting efforts in academic and residential buildings, but many facilities—including libraries, athletic centers, campus eateries, and student housing—have been temporarily closed. Per CUIMC policy, non-essential gatherings of over 25 people will be canceled through at least April 30. For personnel who are still commuting to campus to support essential operations, temporary parking is available at reduced rates.

For the most up-to-date information regarding campus status, including closures, parking information, and campus operations, visit Facilities Management and Campus Services COVID-19 resources page. Information is updated frequently as the impact of the virus changes locally and nationally.

Recent updates, campus resources, and additional information are also available through the University’s COVID-19 Guidance for the Columbia Community.

Additional Resources